2024 10 10 steering group minutes
Participants
- Ariel Rokem
- Camille Maumet
- Dora Hermes
- Kim Ray
- Ross Blair
BIDS Elections
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a potential candidate was identified during INCF
- Dimitri Yatsenko, need to follow up with this person
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Previous suggestions: Adina Wagner, Lyuba Zehl
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Form for nominations is now closed , we might be able to still add people
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Current Nominees: Arnaud Delorme, Ashley Stewart, Franco Pestilli, Alessio Giacomel, Lyuba Zehl
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Steering group supports moving forward with election process.
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What is the election timeline?
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Ariel will rotate out
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Mid-to-late November we will know who will be the next steering group meeting.
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The new steering group member will likely join in January, and January will be the last meeting for Ariel.
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AR will not disappear, he still has BIDS funds from the Open science prize that will be used to support future BIDS needs.
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AR is happy to organize another BIDS meeting similar to the previous Seattle BIDS meeting (although it could be held elsewhere as needed).
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Revisit Chris' Discussion
- View previous meeting and discussion notes
- there were many options presented
- a chicken and egg situation circles around funding
- the fiscal sponsorship sounded like a low barrier option
- the current amount of funds that BIDS has may not be enough to support a person.
INCF Fiscal Sponsorship
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INCF will be hiring a replacement for Heather Topple when she goes on maternity leave soon. If there is funding for the role that the BIDS maintainers requested and a clear outline of what BIDS needs to be supported, then they could discuss the new hire helping with BIDS.
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Eric Earl pointed us to a generic job description for a remote volunteer coordinator.
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would fiscal sponsorship include something to the effect of receiving funds for 'BIDS memberships' and then support reimbursement of BIDS related expenses?
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Would need to discuss this directly with Helena/Matthew
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Potentially, groups could steer grant funds to INCF to support BIDS activity such as workshops or support from BIDS (either maintainers or other individuals within BIDS)
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CM: some institutions are less inclined to pay an organization like BIDS
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AR: we could use a membership model to begin pooling funds that could support coomunity management for BIDS. This would require a lot of work.
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CM: can we chat more with INCF to better understand the options
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KR: will ask Helena/Matthew to join
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questions to ask:
- funding models (membership...)
- what does/can INCF support?
- what expertise we need?
OHBM planning
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DH: having a steady presence would be good to continue awareness for new contributors
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Maintainers (RB) : OS-SIG is looking to coordinate an event about the entire BEP process. No plans made yet.
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AR thinks this is a great educational opportunity, seems more welcoming to people new to BIDS. Suggests including a general introduction to BIDS (Remi has some good slides).
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It may take too long to have a steering group meeting guest (James Kent?). We should move forward with this between meetings considering how quickly OHBM submissions will be here.
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AR will email reply to the OS-SIG.
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CM: Need to see who from BIDS will be attend OHBM this year.
Update on Code of Conduct
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Ariel will have a draft for amendments for Code of Conduct, process, and maintaining violations by the time of the BIDS election.
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repeat offenders should be recorded, who will keep the ongoing list of those that have violated the code of conduct? AR will update this in the documents.
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This will effect the governance documents, and thus the changes to governance documents will need to be voted on (contacts for code of conduct violations, other minor changes in language)